Alloyed is a young venture-funded company of around 200 world-class metallurgists, mechanical engineers, technicians, and software developers working across four sites in the UK and one in the US, building the future of advanced metal components. We use proprietary software packages which combine advanced machine learning and physical modelling, as well as extensive experimental facilities, to 3D print metal components better and faster than anyone else.

At our Oxfordshire premises we are aiming to build the world's fastest, smartest, and best-equipped facility for the rapid development of additively manufactured parts for the electronics, aerospace and industrial sectors, and novel metal alloys for better performance.

Alloyed is seeking an experienced and motivated individual to join its growing team as Full-Time Business Support Assistant. Working in a team of 3, you will report into the Business Support Manager and work alongside the existing Business Support Assistant.

Your duties will require you to regularly work in sites located in both Abingdon and Yarnton so being a car owner/driver is essential. You will be primarily based at our Abingdon sites, leaning in to support our Yarnton site and be flexible to being on multiple sites in line with the requirements of the business.

Assisting the Business Support Manager in delivering the following:

• The coordination and admin support for all customer/3rd party visits: Travel/carparking/catering/dinner reservations etc
• The oversight of all meeting room bookings, including coordination of re-arrangements as needed
• Taxi/VIP Transport management
• Travel Support - all Teams – including managing the relationship with Corporate Traveller
• The organisation and coordination of all Company-wide Events, liaising with K&P and senior management as appropriate
• Supporting the organisation of any Team specific events
• Ad hoc support to Sports and Social activities organised from time to time
• Organising the maintenance and delivery of company merchandising materials incl clothing etc
• Coordination with our Company appointed charity/charities
• Managing supply of catering services, including maintaining fridge & food cupboard stocks in all sites
• Managing the company minibus usage for commuting purposes (in coordination with Operations on any related Logistics activities)
• Managing office courier activities; liaising as needed with Infrastructure/Operations/Logistics functions
• Managing all Office supplies: stationary etc
• Ensuring Reception-type activities work smoothly – currently unmanned, including how doors are answered, how incoming general phone messages are handled, how post gets distributed to recipients
• Ensuring all 'communal facilities' (kitchens, breakout areas, changing rooms/showers/toilets) are appropriately used and stocked
• Ensuring all shared office areas are appropriately organised and teams are being used appropriately (chairs/desks/clean desk policy/flagging issues to IT/Infrastructure etc)
• Liaising with other support functions to ensure teams get the support they need, including but not limited to: Safety & Infrastructure: (Office environment/Kitchen facilities/Toilets/exterior tables etc), IT: Photocopiers/IT peripherals/laptops/meeting rooms/pods (as customer not as organiser), Knowledge & People: new starter requirements, onboarding support, on site recruitment days, training, knowledge management days, Finance: Payables support, Purchase order requests as needed
• Security: liaising with Knowledge & People, Infrastructure and IT to ensure all employees have access to the correct areas. [Primary responsibility for fob system is with Infrastructure Team]

• At least 2 years of relevant experience in a similar role, for example office administration or executive assistant
• Enthusiasm and Energy
• Good written and verbal communication skills
• High attention to detail and strong organisational skills
• Excellent communication and influencing skills
• Proficient IT skills including Microsoft Office products
• Ability to work as part of a growing team
• Adaptable to change
• UK driving licence

• Event management experience
• Knowledge of Cloud based ERP/accounting systems eg Xero/Odoo